Oakland City Planning Commission December 18, 2024
Transcript Good afternoon to our 1 guest in the room, but in addition, we do always have a TV audience. I will note that you can see we have a quorum of planning commissioners. We are waiting for our chair. It is 3 o’clock as soon as the chair is here and ready to start. This will be the December 18, 2024 Planning Commission. And if the 1 member of the audience would like to speak on any item you’re welcome to fill out a, card. It looks like you already have. And if you parked, and this is for the commission as well, if you parked in the garage at 250 Franco Gowa Plaza, you may use the promotion that the city offers for free parking, which is posted next to Hanifa. Thank you. Thank you, Catherine. All right. It is what? 302 and I will call the December 18th planning commission meeting to order. Let’s do a roll call. Alright. Commissioner Maurice Robb. Here. Commissioner Shahar Shirazi. Here. Commissioner Josie Aarons. Here. Commissioner Alex Randolph. Here. Vice chair Natalie Sandoval. Here. Each chair, Jennifer Rank. Here. You have a quorum. Thank you. Okay. So let’s go right to commission business. Is there any agenda discussion? No agenda discussion. Is there a director’s report? No director’s report. Any informational report? Oh, I sorry. I’m I thought that bylaws would be under information report. No information report. It’s actually further down on the agenda. Oh yeah. Gotcha. Okay. All right. So no committee reports. I don’t think any committees have. No committee has met since your last meeting. So that takes us to commission matters. Number 1, the, commission bylaws. Right. And, apologies. Yes. So we put this as number 1, so it’s identifiable on our webpage with, staff reports, etcetera, although it’s not specifically a public hearing. This is the, proposal which you’ve already seen once, the proposal to adopt new planning commission bylaws. And a reminder that first of all we’d like to thank Aaron Lemur who brought the draft bylaws to this body, quite a while ago. Aaron, I will note on the side, Aaron is actually not in the Bureau of Planning. He helped us out tremendously when we were significantly understaffed by taking on this project. He was also our, our Landmarks Board Secretary at that time. And so he while we have been working on staffing, Aaron held onto this project, which is to draft and work with you, the planning commission, to adopt bylaws, and the reason we had this as an important item over the past year you have bylaws but they’re pretty old and they do not allow for hybrid meetings. And the state has noted to all municipalities that in order to have hybrid meetings, we need every board and commission who would benefit from that. They must have bylaws that allow hybrid meetings. This was an opportunity to, look at our bylaws overall and improve them, make them more efficient, responsive to our times and how we actually operate. And Aaron brought the proposal to you again. I can’t I can’t exactly remember when May 15th May. And he heard your questions and he worked with the city attorney to revise the proposal and he’s bringing back a staff report with responses to your questions today on those proposed bylaws and our hope is that you will be willing to consider making a motion and approving those bylaws today. And with that, I know that Aaron Lehmer does have a presentation for you. Thank you. Thank you so much, Catherine. If we could get this slide up. Thank you so much. Yeah. And, good afternoon, chair rank and, commissioners. This is again the second reading of the proposed bylaws, for the planning commission and, just wanted to do a quick, recap of what they intend to do. Basically, they want to establish, you know, an updated framework for you all to conduct your business, and to conduct decision making. They wanna they wanna clarify roles and responsibilities, for both you as commissioners, and support staff, and they also clarify processes and procedures, for hosting hybrid meetings. And, lastly, they, help to clarify, processes that must be followed for remote or hybrid meetings. Going on, I’d like to, respond, to the, requests and some of the issues that were raised at the May 15th meeting, at the first reading of these bylaws. The first issue concerns the role of, the commission around reports. I believe it was, chair Shirazi, raised these, issue that there could be greater clarity around that particular point. And so, in the, article 2 duties of commission 4th bullet item, what we’ve done is, proposed to modify that language, basically to say that the commission shall also provide recommendations to be included in staff reports on subjects requested by the city administrator or the city council. So just to clarify that we are talking about staff reports, and that you would be making recommendations around those. So that’s the first, proposed, revision. Second, the issue around, when planning commissions may begin, hosting hybrid meetings here in Oakland. That, was raised by commissioner Sandoval noting that, hybrid meetings have also been, you know, underway at city council and that there have been, you know, staffing, done provisions made for those particular meetings. However, we wanted to kind of further clarify, I think, where we’re at with the planning commission, namely that in terms of readiness, we think that we need to meet at least, 3 key conditions. Number 1, having the appropriate technologies ready, installed, here at at city hall, which thanks to the great work of, KTOPS has already been done. Secondly, as Catherine was mentioning, we wanna make sure that the actual bylaws, which codify those processes are adopted by the commission. So that’s something you can, do here today. And thirdly, that there is, sufficient, city resources that are allocated to, fund support staff for the hosting of those hybrid meetings, particularly to make sure that, remote attendees can participate in an equal manner with respect to, in person participants during the course of those meetings. And so that would mean, you know, there would need to be the support staff that would be assigned, trained in those processes, and available during the course of regularly scheduled planning commission meetings using, Zoom or whatever comparable platform we have available. The 3rd issue that was, raised at the May 15th meeting, concerned the accessibility for persons with disabilities. And we think that there’s a natural place for, for including that within the bylaws under Article 3, meetings of the commission on page 3, paragraph 2, by adding the following language. All regular and special meetings of the Planning Commission should be open to the public and will be accessible to all persons in accordance with local, state and federal law. And lastly, we wanted to, I think, address a question that, commissioner Randolph had, posed around, you know, what commissioners can do to request to participate in remote meetings. And, staff just wanted to note that, you know, once the planning commission begins hosting hybrid meetings, then commissioners can check with the secretary or support staff, for further instructions on that process. And we just really wanted to note that, you know, there are there are only special circumstances under which those are allowed and those are, outlined in the city attorney’s frequently asked questions document that we included as attachment D in a supplement to the staff report. So, with that, again, I’ll just echo, I think, Catherine’s, urging that to move forward here with all of these processes, we really do need to have codified approved laws from you as the planning commission. And, if there are any questions concerning these and or the issues raised, please let us know. Thank you. Thanks, Aaron. Appreciate that. Are there any questions? No? All right. I will go ahead and open public comment. There’s no public comment for this item. I will close the public hearing and bring it back up for discussion. Is everyone, I’m guessing those that commented in May are satisfied. So so, does someone want to make a motion? We might, beat our record of the- at the last hearing. I can make a motion to approve, adopt the bylaws as revised. Motion by vice chair Sandoval. I’ll second the motion. And a second by, I was about to say chair, but commissioner Shirazi. Commissioner Robb. Yes. Commissioner Shirazi. Yes. Commissioner Arons. Yes. Commissioner Randolph. Yes. Vice chair Sandoval. Yes. Chair rank. Yes. Motion passes unanimously and these will be posted in a number of places on our planning commission web page. We will plaster it all over the website where appropriate. And we’ll keep them in our city files for use into the future. Thank you. Thank you. Thanks, Erin. Okay. Do we have a city attorney’s report? No city attorney’s report. Okay. Open forum. I’m guessing there are no speaker cards. Yes. We have 1 speaker.
